Mount Pleasant Parks & Recreation
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Athletic Field Request Info


To submit an athletic field request, click the link below. An online account is required to submit a request. 

- Athletic Field Request Application

- Account Creation

- 2025 Outdoor & Athletic Field Fee Schedule


What Requires an Athletic Field Permit?

An Athletic Field Permit Application must be submitted and approved by the Mount Pleasant Parks and Recreation office in order to reserve any Village of Mount Pleasant athletic field for any organized practice, game, league or tournament play.
 
Athletic Field Permit Application Process
 
  1. Complete the Athletic Field Permit Application and submit to the Mount Pleasant Park and Recreation office for approval.
  2. The time listed on the application form must be the time of arrival and not the start time of the game/event.
  3. After receipt of your application, you will be notified regarding the status of your request. It is the responsibility of the applicant to submit any amendments and/or revisions to the original application in writing. Revisions are subject to the review and approval of the Mount Pleasant Parks and Recreation office.
If your request(s) is approved, payments will be charged IN FULL to your account upon verification of rental. Payments must be made via through your online account, check or in person at the Mount Pleasant Village Hall. If paying by check, payment must be submitted at least 3 weeks prior to the rental date and it should be written to the order of the Village of Mount Pleasant. 100% of all fees must be received prior to the event date.

Facility Use Allocations
Group I Mount Pleasant programs, leagues, and Village sponsored or co-sponsored events.
Group II Village of Mount Pleasant Partners, Racine Unified School District, Racine County.
Group III Non-profit youth organizations that are a Racine County based community sports organization.
Group IV Non-profit adult organizations that are a Racine County based community sports organization.
Group V All other youth and adult user including but not limited to organizations, tournaments, club teams, clinic and camps with individual or team participation fees.
 
 
Allocation Process
 
  1. The allocation of fields will follow the guidelines of this document. Once allocations are determined by the Department, allocation will not be changed during the season.
  2. If two or more organizations in the same priority level submit competing applications, the department has the discretion to allocate in the best interest of the Village. Mount Pleasant based organizations will take first priority of competing applications.
  3. The Department reserves the right to adjust the athletic facility allocation process as needed to address recognized needs or resolve conflicts.
  4. The process for the allocation of Athletic Facilities begins with the application and letter/email being sent to Parks and Recreation Manager requesting use of an athletic facility.
  5. Once the request is received, the organizations will have a specified time to complete their athletic application.
  6. After the specified time to receive requests has past, the Department staff will begin the allocation process of assigning Athletic Facilities, dates and times to the various organizations based on the priorities in this policy. (See allocation group classification). Allocations will be conducted in as fair and equitable manner as possible. However, the Department has the discretion to allocate in the best interest of the Village. It may not be possible to grant all requests.
  7. Once completed, a mandatory organization meeting will be held with all organizations/teams outlining the allocations. Organizations will need to bring the following items to secure their permit:
    1. Indemnification
    2. Proof of Insurance (sample in Appendix H)
    3. $100 non-refundable application fee (to be applied to balance)
Athletic Field Permit Rules & Regulations
 
All athletic field events, applicants and guests, vendors and exhibitors shall abide by the Village of Mount Pleasant municipal code and any rules governing the parks and parkways.
  1. The Village of Mount Pleasant, in its sole discretion, may grant, deny, revoke or suspend any permit, at any time and for any reason. Cancellation of the permit for cause will result in forfeiture of all fees. For cause means if the terms of the application are misrepresented, violated or when public safety is threatened.
  2. The Athletic Permit is subject to all local municipal and Racine County ordinances in addition to all rules and regulations governing parks and parkways and can be terminated at any time at the sole discretion of local law enforcement authorities when public safety is threatened.
  3. The permit holder agrees at all times during the existence of this permit to indemnify the Village of Mount Pleasant, its employees, agents representatives, and hold it harmless from all liability, claims and demands on account of personal injuries, property damage and loss of any kind whatsoever, including workers’ compensation claims, which arise out of or are in any manner connected to this permit, based on any injury, damage or loss being caused by any wrongful, intentional, or negligent acts or omissions of the permit holder, its agents or employees. The permit holder shall, at its own expense, investigate all claims and demands, attend to their settlement or disposition, defend all actions based thereon and pay all charges of attorneys and other costs and expenses arising from any such injury, damage or loss, claim, demand or action.
  4. All permittees are required to pay for any extra arrangements needed. The Park Representative will provide a detailed cost estimate in writing. You will receive an invoice for these charges after the event, which will be due thirty (30) days from the date of your event.
  5. Permits are not assignable and not transferable and sub-leasing is not permitted. Permit holder must have official permit on-site on all permitted dates.
  6. Insurance Requirements
    1. Liability insurance coverage is required for group/team/organization use only, not individuals. Required coverage is a minimum of $1,000,000 per occurrence.
    2. Permit holder shall obtain and maintain a policy of liability insurance written by an insurance company licensed to do business in the State of Wisconsin. This policy shall contain an endorsement for contractual liability to support the indemnity and hold harmless provision of this policy, covering death, personal injury and property damage in the amount of one million dollars while naming the Village of Mount Pleasant as an additional insured.
    3. A certificate of insurance shall be filed with the Village of Mount Pleasant along with the Park/Facility Rental Permit. This certificate shall confirm said coverage and provide the Village with 30 days advance written notice of cancellation, change or termination of said insurance policy.
 
Cancellations, Reschedules, & Inclement Weather
  1. The applicant must make all cancellations in writing.
  2. Athletic Permit cancellations must be received at the Village Hall no later than 30 days before the event to receive a full refund. The Village will charge all cancellations a $50.00 administrative fee.
  3. Cancellations received less than 30 days before the event date will receive a 50% refund. The Village will charge all cancellations a $50.00 administrative fee. Cancellation under 7 days are non-refundable.
  4. An athletic permit may be rescheduled if the Park Representative can accommodate a make-up date.
  5. Village of Mount Pleasant reserves the right to cancel, reschedule, or relocate any rental if rental facility is not in playable condition. Every attempt possible will be made to avoid any and all inconveniences to customers. Groups who fail to follow field condition decisions could be charged for damages regardless if permits are taken out.
  6. A refund will be issued to the permit holder 30 days after the last permitted date for all dates cancelled by the Mount Pleasant Parks Department. Cancellations requested by permittee are subject to the cancellation policy above.
  7. Once play has started it is at the permit holder’s discretion to delay or cancel the game due to inclement weather. Any damage to the field will be assessed by staff and billed to the permit holder.
Miscellaneous Rules & Regulations
 
League and Tournament Play
  1. League Play
    1. Groups or organizations coordinating league play in which their participants are being charged a fee must pay an Organizational League Fee in addition to the Hourly Usage Rates. This fee is assessed to the organization based on the TOTAL number of teams participating in each league in the season. The Organizational League Fee is due one (1) week prior to the start of the league(s). The total Hourly Usage Rates for the season are due at the midpoint of the season. Any additional rain dates or extra days added must be paid for before they can be played. The parks and recreation office will make the final determination as to the classification of the activity
  2. Tournaments
    1. Groups and organizations looking to host tournaments/events using Village of Mount Pleasant athletic facilities must submit a special event application to the parks and recreation office. A tournament is defined as an athletic or sports competition that meets the criteria listed. End of league or season tournaments may be considered a tournament, for permitting purposes, and not a continuation of league play.
    2. A tournament includes:
      1. Athletic or sports competition 
      2. Bracketed or pool play (or other typical tournament format) designed to determine a winner(s)
    3. Open to the general public to participate/spectate
    4. Collection of fees prior to and/or day of event for participants and/or spectators
    5. Requires exclusive use of athletic fields/complexes
    6. Event infrastructure that includes tents, tables, chairs, goods and services vending, food and beverage sales/service, vendors or sponsors
Cleanup & Damage
  1. The permit holder shall be responsible for the daily pickup, collection, and removal of all garbage and litter from the site and surrounding areas, which is due to the facility use. The applicant shall in good faith negotiate details for the pickup and removal between the permit holder and the Park Representative. All garbage collection and removal shall be to the satisfaction of the Village of Mount Pleasant. The permit holder shall be responsible to pay any invoices related to additional cleanup and damage to park facilities.
  2. The permit holder shall be responsible for any actual physical damage to the premises caused by its event, employees, agents, representatives, and guests. The permit holder shall restore the premises to the condition immediately prior to the event within five days of the conclusion of the event to the satisfaction of the Parks Representative.
Amenities
The Village of Mount Pleasant does not provide amenities such as portable restrooms, sound systems, stages, tables, chairs, tents, canopies or other equipment.
Amplified Sound
The Village requires a municipal Noise Variance Permit for all amplified sound. It is the responsibility of the Event Organizer to provide electrical requirements to support the event.
Vehicles
The Village prohibits vehicles from driving on grass, athletic fields, park walkways, and trails. Contact the Park Representative regarding any special parking needs or vehicular access. A pass will be made available to you if there is a need to be driving in the park.

Athletic Field/Special Event: Indemnification and Reimbursement

Athletic Field/Special Event: Indemnification and Reimbursement



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